Finance operations for NDIS and disability service providers
NUVISE Finance provides an outsourced finance function for NDIS and disability service providers, covering bookkeeping, SCHADS Award payroll, invoicing, accounts payable and management reporting. Our team brings more than ten years of experience in funded care.
Our services
A complete finance function delivered under a fixed monthly scope, allowing your team to remain focused on participants.
- Bookkeeping and bank reconciliations
- Transactions are coded and bank accounts reconciled on a weekly basis, so that your financial records remain accurate and current.
- Finance software
- Where you have existing finance software, we assume management of it in its current form. Where you do not, we establish your organisation on Xero under our practice subscription and manage your accounts from there.
- SCHADS Award payroll
- Payroll is processed from your rosters and timesheets in accordance with the SCHADS Award, including classifications and pay points, weekend and public holiday penalty rates, overtime, broken shifts, sleepovers and allowances. Superannuation is calculated and paid in line with ATO superannuation guarantee requirements, and leave entitlements are accrued in line with the award and the National Employment Standards.
- Accounts payable
- Provider invoices are entered, verified and compiled into an ABA payment file, which you approve and release from your own bank account.
- Accounts receivable
- Invoices are issued, receipts are allocated and an aged receivables report is maintained, providing a current view of all outstanding balances.
- Management reporting
- Monthly reports present revenue, billable hours and margin for each service line, supporting informed decisions about the performance of each service.
- Budgets and financial modelling
- Budgets and Excel based models are prepared to support decisions such as recruitment, new services, additional locations and changes to NDIS price limits.
- Audit ready records
- Your accounts are maintained to an audit ready standard throughout the year, with reconciliations, working papers and supporting schedules available whenever they are required.
Division of responsibilities
NUVISE prepares, reconciles and reports. Authority over payments and participant relationships remains with you. This separation is deliberate and reflects sound financial control.
NUVISE is responsible for
- Bookkeeping and bank reconciliations
- Preparation of SCHADS Award pay runs and payment files
- Issuing invoices and allocating receipts
- Maintaining receivable and payable records
- Month end reporting and analysis
- Year end accounts prepared to a tax ready standard, in time for lodgement
You retain
- Approval and release of all payments from your bank account
- Communication with participants, families and plan managers regarding amounts owed
- Decisions regarding services, staffing and pricing
- Lodgement of tax returns and activity statements, completed by you or your registered tax agent using the accounts we prepare
Our experience in funded care
NUVISE Finance is a Melbourne based practice serving clients across Australia. Our background is in organisations where funding requirements, service delivery and financial management must align.
- More than ten years of Australian finance experience across community health, aged care, allied health, home care and not for profit organisations.
- Direct experience with government funding acquittals and program reporting, where all funding must be reconciled to the services delivered.
- Management reporting prepared for executives and boards, presented clearly for readers without a finance background.
- A CPA qualified accountant within the team.
- Experience improving finance processes and training administrative staff within healthcare organisations operating across several sites.
Engagement process
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Initial consultation
A 30 minute discussion of your current finance arrangements and requirements. No preparation is required.
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Fixed monthly scope
We provide a written proposal setting out the services to be delivered each month and the associated fee.
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Handover and first month end
We assume management of your existing software or establish your Xero file, confirm opening balances and reporting dates, and deliver your first monthly reporting pack.
Arrange a consultation
A 30 minute consultation is sufficient to establish whether our services suit your organisation. NDIA portal claiming is outside our standard scope and can be discussed during the consultation if required.
Khaleeq Jayah, Principal Consultant. 0415 602 730 or finance@nuvisefinance.com.au